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Glossary Of Terms

  • Bill of Entry:See Export Permit.
  • B/L:Bill of Lading; a document issued by a carrier, or its agent, to the shipper as a contract of carriage of goods. It is also a receipt for cargo accepted for transportation, and must be presented for taking delivery at the destination.
  • C&F:Cost and Freight; a term of sale signifying that the price invoiced or quoted by a seller for a shipment does not include insurance charges, but includes all expenses up to a named port of discharge.
  • Cancellation of Registration Form:See Export Certificate.
  • CAP:Car-Arrival-Progress; the vehicle buyer’s personal web page on BE FORWARD’s website for tracking the shipment process. Once BE FORWARD acknowledges payment (usually within a week), a link to the CAP is provided to the buyer. For more information about CAP’s features, please visit our CAP page. <https://www.beforward.jp/cap>
  • CIF:Cost, Insurance, and Freight; a term of sale signifying that the price invoiced or quoted by a seller includes insurance and all other charges up to the named port of discharge.
  • City Delivery:A service provided by BE FORWARD for transferring the vehicle from the port of discharge to a designated city/border for delivery to the consignee.
  • Clearing Agent:A person or company authorized by international customs authorities to certify and manage consignments between countries. (i.e., They handle the customs clearing processes for your car.)
  • Commercial Invoice:A document required by customs to determine the true value of the imported goods for assessment of duties and taxes.
  • Consignee:A person who will be the “owner” of the car after it is registered in the destination country.
  • Deregistration Certificate:See Export Certificate.
  • DHL Delivery Address:Delivery address for the shipping documents (not the vehicle) to be used by BE FORWARD to dispatch documents to the vehicle’s buyer.
  • EAA:East Africa Automobile Services; a pre-export inspection company authorized by the Tanzanian Standard Bureau (TBS) and Ugandan National Standard Bureau (UNBS).
  • ETA:Estimated Time of Arrival; the date and time in which an air or ship journey is expected to arrive at a named city or port.
  • ETD:Estimated Time of Departure; the date and time in which an air or ship journey is expected to depart from a named city or port.
  • Export Certificate:A document that confirms the noted items are being legally exported from their country of origin (i.e., the car’s previous registration in Japan has been cancelled).
  • Export Permit:A document issued by the Japanese Customs Office that ensures the shipment is in compliance with applicable export control measures.
  • FOB:1) BE FORWARD’s price of the car itself. 2) Free on Board; a term of sale under which the price invoiced or quoted by a seller includes all charges up to placing the goods on board a ship at the port of departure.
  • Forwarding Agent:A person or company that arranges the transportation of cargo from the port of discharge to the vehicle’s destination country.
  • Import Permit:A document issued by certain governments giving permission to import goods. The South African government requires this document, which is issued by the ITAC, for importing vehicles, as well as a Letter of Authority (LOA), which is issued by the NRCS.
  • Inspection Certificate:Certification that the vehicle passed the required pre-export inspection and, therefore, meets the required specifications and is in good condition and correct quantity when leaving the port of departure.
  • Insurance Document:Proof of insurance for CIF shipments.
  • Intertek:Intertek International Ltd.; a company solely appointed by the Government of Mozambique to carry out pre-shipment inspections on all imported vehicles.
  • ITAC:International Trade Administration Commission of South Africa; an organization that manages the administration of international trade in South Africa. Its primary responsibilities include import and export control. The South African government requires an Import Permit for importing vehicles, which is issued by the ITAC, as well as a Letter of Authorization (LOA), which is issued by the NRCS.
  • JEVIC:Japan Export Vehicle Inspection Center Co., Ltd.; a Japanese-registered company that specializes in pre-shipment inspection and certification of cargo. The inspection certificate issued by this organization is required by the Kenyan government and Zambian government for importing vehicles into their respective countries.
  • LOA:Letter of Authority; a document required by certain governments for importing a vehicle. The South African government requires this document for importing vehicles, which is issued by the NRCS, as well as an Import Permit, which is issued by the ITAC.
  • Notify Party:The person that the shipping agent contacts to notify the confirmed arrival date of the cargo’s vessel to the port.
  • NRCS:National Regulator for Compulsory Specifications; The South African government requires a Letter of Authorization (LOA) for importing vehicles, which is issued by the NRCS, as well as an Import Permit, which is issued by the ITAC.
  • Packing List:An itemized list included in the shipment that gives the quantity, description, and weight of the contents.
  • Port of Departure:The departure point of a ship or shipment.
  • Port of Discharge:The place where a vessel is off-loaded and the shipments are dispersed to their respective consignees.
  • Proforma Invoice:The “final estimate” in the form of an invoice based on the chosen vehicle and shipping conditions.
  • Shipping Agent:An agency responsible for handling shipments and cargo at ports and harbors on behalf of shipping companies (i.e., they represent the shipping company).
  • Transshipment:The transfer of a shipment from one vessel to another while in transit to its final destination.
  • TT Copy:Telegraphic Transfer Copy; the paper copy of a bank transfer.
  • Under Offer:An offer to purchase the vehicle has been made by a potential buyer, thereby making it unavailable for other customers to make an offer or receive a quote on that vehicle.
  • Vanning Charge/Fee:The fee for loading and securing a shipping container.
  • Vehicle Destination:The country where the vehicle will be registered for use.
  • Zampost:Zambia Postal Services Corporation; a public postal operator that sells vehicles on behalf of BE FORWARD at select post offices in Zambia.